Speaker Resources
- General Information
- Technical Session Presenters
- Standalone Presenters
- Speaker Additions/Updates/Changes
- Moderators and Panelists
- XPONENTIAL 2025 Program Questions
GENERAL INFORMATION
Registration
We are excited for you to join us at XPONENTIAL 2025. Upon acceptance into the educational program, you will receive a confirmation email regarding the date and time of your presentation.
In April, a XPONENTIAL team member will reach back out to you with instructions for self-registering for the event. Please await these instructions, which will equip you with a complimentary conference pass. All sponsored Enterprise and Government Solutions and Solutions Theater speakers should contact their coordinator to ensure they are properly registered via the sponsor company.
It is important that all speakers pre-register for the event, so please begin the registration process as soon as you receive registration instructions. If you are unsure of your registration status, please email the Strategic Programs team at education@auvsi.org.
Materials Submission Process
Presentation materials for your session must be uploaded into the Orchestrate system in order to show on the large audience screen during your presentation.
As the deadline for advance uploads has passed, please:
- Load your entire presentation on a USB stick (important: please note the attached guidelines!)
- Check in onsite at the Speaker Ready Room (Room 350 D) a minimum of 4 hours before the start of your session start time
- The technicians in the Speaker Ready Room will provide equipment and will assist you in uploading and testing your presentation to ensure it will work without issues on stage
- An optional Power Point presentation template can be found Here
Speaker Ready Room - Room 350D
The Speaker Ready room is located at the George R. Brown Center in Room 350D. It will have computers and technicians to assist with testing your presentation. If you do not submit your presentation in advance, you are asked to bring it to the Speaker Ready Room on-site to ensure the quality of your presentation(s) including fonts, bullets, outlines, animations, etc. The Speaker Ready Room computers are configured with the same hardware and software as those in the presentation rooms.
All speakers utilizing ORCHESTRATE are strongly encouraged to visit the Speaker Ready Room at least 2 hours prior to your session to ensure your presentation is set-up correctly. All presenters are asked to submit their final presentation revisions no later than 4 hours prior to their presentation time.
| SPEAKER-READY ROOM HOURS: | |
| Monday, May 19, 2025 | 7:30 AM - 5:00 PM |
| Tuesday, May 20, 2025 | 9:00 AM - 5:30 PM |
| Wednesday, May 21, 2025 | 9:00 AM - 5:30 PM |
| Thursday, May 22, 2025 | 9:00 AM - 2:30 PM |
Best Practices for a Successful Presentation
To ensure that we provide the best possible experience and a consistent approach to all our presentations, we ask our speakers to incorporate the following into every presentation:
- Presentations should be high-energy, informal, and engaging. Work in activities and opportunities for audience participation. Consider including a polling tool, a unique Twitter hashtag, or even group exercises to maintain engagement.
- Presentations outside of the Enterprise and Government Solutions track should remain product/service agnostic. Educational sessions should NEVER become a sales pitch and violators will not be invited to speak at future events.
- Be commanding and capture the audience’s attention
- Be bold, and confident, and present your material as the expert that you are—own it!
- Be aware of time.
- When using PowerPoint, remember these key points:
- Keep it simple. Limit text, bullet points, transitions, and builds.
- Use high-quality graphics, including photographs.
- Have a visual theme, but avoid using PowerPoint templates
- When using charts ask yourself “How much detail do I need?”
- Choose your fonts and color scheme wisely. Make sure to space your text and use easy-to-read fonts. Remember you may have audience members seated in the back of a large space.
Speaker Training Webinar
You can view a recording of our Speaker Ready Webinar from May 1st here
In our webinar you’ll learn helpful information and tips to help ensure your presentation at XPONENTIAL 2025 goes smoothly. Topics include steps to upload your presentation materials, speaker registration, checking-in at the Speaker Ready Room, session room and tech details, logistics and more. Click here to download a copy of the presentation slides.
Promote Your Session
As a speaker at XPONENTIAL 2025, we are pleased to offer tools to help you promote your participation to your network of contacts and in your marketing efforts!
Through our partnership with Snöball, we've made it easy for you to promote your session and drum up excitement.
Here's how it works:
- Click the button in the email you’ll receive to access your personalized speaker toolkit
- Use Snöball's ready-made social messages or create your own
- Customize with your photo for a personal touch
- Share your exclusive discount code, which you’ll find in your email, with your network
In addition to highlighting your presence at XPONENTIAL (and your expertise), you'll have a chance to win a $100 Visa gift card. The top sharer wins the prize!
Keep the Conversation Going
As speaker at XPONENTIAL 2025, we encourage you continue to build upon the conversations and connections you make and XPONENTIAL through Aville, an online learning and engagement platform for AUVSI members and the uncrewed community to learn, engage in discussion and seek and receive feedback and resources from other professional peers in the uncrewed systems industry.
Have you joined Aville yet? If not, review these simple steps and go to: meetaville.com and use the same login you use for AUVSI.org.
Deadlines
| IMPORTANT SPEAKER DEADLINES: | |
| Speaker Additions/Changes | April 16, 2025
All Additions/Changes must be submitted to bcox@mdna.com |
| Presentation Title Updates/Changes | April 11, 2025 |
| Final Session Description Updates/Changes | May 9, 2025 |
| Technical Paper Submissions | May 16, 2025 |
| Final Speaker Profile Changes | May 9, 2025 |
| Presentation Upload to Orchestrate | May 15, 2025 |
Technical Session Presenters
XPONENTIAL will feature numerous technical presentations throughout the week on a variety of topics. Presentations in the Technical Research and Development Track require a technical paper submission.
AUVSI requires that technical papers adhere to the AAS or APA format.
Technical paper files should be submitted in pdf format with the following naming convention: XPO25Paper_Author Last Name.
Speaker Additions/Updates/Changes
Note: As POC or Submitter, your personal details will not be reflected in the session information online – your information will only be visible online if you checked ‘Speaker.’
Note: If an added speaker is replacing a current speaker, you will need to remove the speaker no longer attending. Once a new speaker is added, a new record is created for that speaker. They will receive their own log-in and password and will then need to access their own record to sign their own speaker agreement and complete their speaker profile.
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If there is a change to the moderator or panelists, please see the speaker change instructions above.
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Panels will be allotted between 50-60 minutes to present, including Q&A. Please refer to your session for specific time allotment.
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Please note that due to stage limitations, panels are limited to 5 total persons, 1 moderator plus up to 4 speakers.
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SET THE OBJECTIVE—Set the primary objective and vision for the panel discussion. With what new understanding should the audience walk away? For example, you may discuss business or customer benefits, the possibilities and field results of a new technology, market drivers, current and projected adoption, current issues, practical applications and more.
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STRUCTURE THE SESSION—Structure the time allocated for the session, how much time you'd like to spend on introductory remarks (as the moderator), individual remarks, moderated questions and Q&A with the audience.
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PREPARE YOUR PANEL—Prepare a list of questions you plan to ask during the session. Most panelists will feel more comfortable if they can prepare at least a couple responses.
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SET GROUND RULES—Set the ground rules about contextual sharing vs. promoting or selling company/product information. Comments and experiences relevant to the dialogue are great, but they need to save the sales pitches for their virtual booth.
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ENCOURAGE ENTHUSIASM—Encourage speakers to command attention, be bold and engage the audience thru storytelling, case studies, factoids, descriptive language and future projections.
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PLAN TO MEET—At a minimum, plan to meet your panelists one week before your session to make introductions, reiterate the vision, structure and ground rules and obtain AV support as needed. AUVSI can help coordinate pre-event meetings as needed. Please email education@auvsi.org if you would like assistance.
XPONENTIAL 2025 Program Questions
Vice President of Strategic Programs
Director, Programs
Sr. Project Manager
