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Exhibitor FAQs

Sunday, May 3
4:45 - 6:30 p.m. PST | Welcome and Exhibit Hall Reception

Monday, May 4
8 - 9 a.m. PST | Breakfast in Exhibit Hall
10:30 - 11:15 a.m. PST | Networking Break and Hudson Book Signing in Exhibit Hall
12:30 - 2 p.m. PST | Lunch in Exhibit Hall
3:15 - 4 p.m. PST | Networking Break in Exhibit Hall

Tuesday, May 5
8 - 9:30 a.m. PST | Breakfast in Exhibit Hall
12:15 - 2:15 p.m. PST | Lunch and Networking in Exhibit Hall

Los Angeles Convention Center
1201 S Figueroa St.
Los Angeles, CA 90015

Sunday, May 3: 4:45 p.m. - 6:30 p.m.
Monday, May 4: 8:00 a.m. - 6:30 p.m.
Tuesday, May 5: 8:00 a.m. - 6:15 p.m.

  • Exhibit space
  • Complimentary basic listing on website & conference app
  • Two (2) exhibit badges per 10 x 10 and booth staff registrations
  • Booth amenities:
    • 8′ high back drape & 3′ high side rails (Inline booths only)
    • One (1) 7″ x 44″ exhibitor company ID sign (black & white)
    • Daily aisle cleaning
    • 24-hour perimeter security from move-in to move-out

 

Payment is due at the time of contracting your booth space. If you requested an invoice, the balance must be paid within 30 days of receiving the invoice. If you have not paid in full within 30 days, AAAE reserves the right to release your booth. All payments must be processed by November 30, 2025.

 

Yes. All exhibitors MUST submit their Certificate of Liability Insurance. This applies to all exhibitors. Certificates can be uploaded on the Already Exhibiting Page.

Yes, the order form is located in the Exhibitor Online Services Manual.

Yes, if your organization joins as a Prime Partner or Corporate Members you will receive the member rate.

Get more information on Corporate Memberships. 

As an exhibitor you will receive two (2) registrations per 10 x 10 booth space. Additional registrations can be purchased or included in a custom sponsorship package.

Registration will be available on November 3rd. You can register for your team in your Exhibitor & Sponsor Service Center. 

Exhibitors have access to the welcome reception with exhibitors on Saturday; education sessions, continental breakfast, lunch, reception with exhibitors and airport host event on Sunday; and education sessions, continental breakfast and lunch on Monday.
 

Please note there is an option to pay $125 per person to attend on Monday evening event, the Chair’s Reception, Closing Reception/Buffet Dinner, and After Party, hosted by Los Angeles World Airports. Tickets may be purchased at the registration desk.

 

Earlybird registration ends March 6. After that, registration is available online or on-site at an increased amount. 

There are many things to do while in Los Angeles. Go to www.discoverlosangeles.com to plan your trip.

As an exhibitor or sponsor, you will receive the list complimentary in your Exhibitor and Sponsor Service Center. 

For all media inquiries and requests, contact Brian Kalish with your request.

Sponsorship opportunities are open to all companies whether they are exhibitors or not. For more information on sponsorship and advertising opportunities, contact Amy Trivette at amy.trivette@aaae.org.

For a list of upcoming events click here.