Attendee Agreement & Code of Conduct

CITE Conference Attendee Agreement & Code of Conduct

CITE reserves the right to prohibit registration or attendance to the current conference or any future conference, virtually or in person.

Code of Conduct

CITE values the participation of all those present and is committed to providing a safe, productive, and welcoming environment for all attendees and CITE staff. This Policy applies to all participants — attendees, speakers, volunteers, exhibitors, staff, Board Members, and service providers — across all CITE meeting-related events. This Policy applies to all CITE meeting-related events, including those sponsored by organizations other than CITE but held in conjunction with CITE events, on public or private platforms.

! CITE has zero-tolerance for discrimination or harassment of any kind. If you experience or witness unacceptable behavior, notify a CITE staff or Board member immediately.

Expected Behavior

Listen actively. Make room for diverse voices. Facilitators may invite participation but should not pressure those who haven't expressed willingness to engage.

Respect everyone. Demonstrate consideration for all people and be conscious of power dynamics, privilege, and experience levels.

Critique ideas, not people. Focus feedback on concepts, not individuals.

Foster inclusion. Ensure people from various backgrounds are included on panels, in sessions, and in conversations.

Protect confidentiality. Respect the privacy of individuals involved in any conduct concern while it is being reviewed.

Report concerns. Report conduct issues promptly so they can be addressed responsibly.

Comply with instructions. Follow directions from leaders, facilitators, venue officials, or CITE officials promptly. Address questions or concerns afterward through official channels.

Unacceptable Behavior

Harassment, intimidation, or discrimination in any form.

Verbal abuse directed at any attendee, speaker, volunteer, exhibitor, or staff member.

Stereotyping or generalizations about any group of people.

Personal attacks or offensive verbal comments.

Excessive intoxication that disrupts activities or involves law enforcement or EMT services.

Recording or transmitting any sessions, presentations, demos, or content in any format — strictly prohibited.

Disrupting presentations during sessions, in the exhibit hall, or at other CITE-organized events.

Violation of any other CITE organizational or operational policy.

In addition, participants are asked to adhere to the following rules:

The recording or transmissions of any education sessions, presentations, demos, videos, or content in any format is strictly prohibited.

Disruption of presentations during sessions, in the exhibit hall, or at other events organized by CITE throughout the meeting. All participants must comply with the instructions of the moderator and any CITE event staff.

Response to Unacceptable Behavior/Enforcement

CITE reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident or unacceptable behavior, and CITE reserves the right to prohibit attendance at current or any future meeting, virtually or in-person if the Terms & Conditions are violated.

Duty of Care at the CITE 2026 Annual Conference

CITE considers the safety of all those onsite at the 66th Annual Conference as our top priority. Our Duty of Care is a living document that will continue to evolve, incorporating innovative features that will further enhance the onsite experience and safety for everyone in attendance. The following are likely to be in effect:

Reusable and disposable masks provided by CITE and host facilities

Hand sanitizer stations throughout the meeting space

Encouraged to bring your own preferred mask

Signage reinforcing health spatial distancing and safety reminders

Personal Health Accountability Commitment

By attending, you agree to engage in health-and-safety-beneficial conduct. Failure to comply may result in removal from the conference at CITE's discretion.

CITE Membership Account

By selecting the Educational Plus registration, you grant CITE permission to create a cite.org account on your behalf if you don't already have one.

Media Release

By attending, you grant CITE and its affiliates permission to photograph, video record, or audio record you. Questions? Contact conference@cite.org.

Privacy Policy

Introduction

California IT in Education (“CITE”) respects the privacy of its members and all professionals who participate in CITE's conferences and events. This Privacy Policy (“Policy”) describes our practices in connection with information we collect through our mobile application and registration. This Policy describes the manner in which the data you share through the mobile application and registration will be used. This Policy does not apply to information collected by any third party, including any third-party application or content (including advertising) that links to or is accessible from our mobile application or website.

What Types of Personal Data do we Collect?

Our application only collects personal data that is necessary for your event registration. This includes but may not be limited to an individual's name, organization, title, postal address, e-mail address, telephone number, fax number, and credit or debit card number (“Personal Data”). Please note that by submitting Personal Data through the mobile application or website, you give your consent that all Personal Data submitted may be processed and/or shared with CITE and its service providers in the manner and for the purposes described in this Policy. If you do not agree with this Policy, you may choose not to register and use CITE's mobile application.

How do we Collect and Use Data?

Data is collected when an individual or organization registers and explicitly enters personal data onto the mobile application, or information is input automatically through commonly used information gathering technologies, such as cookies. CITE may use or disclose the personal information it collects for one or more of the following business purposes:

To fulfill or meet the reasons you provided the information, such as registration for an event. We will also use information to process payment for event registration. We may also save your information as it relates to your attendance at our events.
To provide support and develop our mobile application.
To process requests, purchases, transactions, and payments and prevent transactional fraud.
To provide you with support and to respond to any inquiries, including to investigate and address your concerns and monitor and improve responses.
For our internal business purposes that include administering access and use of our mobile application, data analysis, securely identifying users upon logging onto the mobile applications, enhancing or modifying our mobile application, billing for services, and furthering CITE's mission.
With the express consent of a user, information gathered may be used to send users updates regarding events, newsletters, and related notifications.
As otherwise required by law.

We may also aggregate information from registrants and the use of our mobile application in order to improve our events and mobile application. None of the aggregated information contains personal data.

Is Data Ever Shared with or Sold to Third Parties?

We will not share, sell, or trade any information with third parties for any promotional purposes. Data may only be shared to the extent necessary to fulfill the business purposes outlined above.

How Long Does CITE Store Personal Data Collected?

We store information for 30 days following the conclusion of an event, unless a registrant has provided express consent to receive newsletters or other communications regarding CITE, its mission, and future events, or an individual has chosen to maintain an account or membership with CITE through the mobile application.

How Can Individuals Access or Delete Personal Data?

Individuals may delete their accounts on the mobile application, whereafter, CITE will cease to store any Personal Data provided through the individual's account. Individuals may otherwise access, correct, or delete their data by contacting CITE at the following e-mail address: conference@cite.org. The information collected by CITE is collected for the purposes outlined in this Policy and include information from the following categories:

Identifiers such as names, postal addresses, IP addresses, e-mail addresses, or other similar identifiers.
Commercial information, including records of registration for events or related services.
Internet or other electronic network activity information.
Geolocation data.
Professional or employment-related information.
Education information.
Inferences drawn from the information identified above.

How Does CITE Use Cookies and Similar Technologies?

We may use cookies and other tracking technologies on the mobile application to help customize the application and improve your experience; some cookies are strictly necessary, while others serve to enhance performance and improve functionality. When you access the mobile application, your personal information is not collected through the use of tracking technology. Most browsers are set to accept cookies by default. You can remove or reject cookies but be aware that such action could affect the availability and functionality of the mobile application.

How Does CITE Safeguard the Data Collected?

We follow generally accepted industry standards to protect Personal Data submitted to us. Our mobile app is administered by eShow Management. For more information on how your Personal Data is protected, please visit goeshow.com/privacy-policy/. Please be aware, although CITE strives to safeguard your information to the fullest extent possible, CITE cannot guarantee complete confidentiality or privacy with respect to any of your Personal Data or other information provided through its mobile application.

How Does CITE Publicize Changes to its Privacy Policy?

This Policy is effective as of 12/04/2024. We will update this Policy to reflect changes to our information practices. If we make any material changes, we will notify you by means of a notice on this website thirty (30) days prior to the changes becoming effective, or by e-mail (sent to the e-mail address specified in your account) seven (7) days prior to the changes becoming effective. However, any changes to the Privacy Policy are effective immediately upon publication. We encourage you to periodically review this page for the latest information on our privacy practices. Your continued use of the mobile application constitutes your acceptance to this Policy and any updates or changes implemented.

Contact Us

If you have further questions regarding CITE's Privacy Policy, you may contact us at conference@cite.org.