ATS 2026 Hotel Meeting Space Reservations

The ATS offers a number of options to accommodate your meeting space needs. Whether you're holding a reception for 50 guests or a pre-conference meeting for staff, you can choose from multiple options to suit your needs. We offer options at the official conference hotels.

To obtain meeting space in one of the ATS conference hotels, you must complete the online Hotel Meeting Space Application as well as, submit the payment for the application fee and agree to the terms and conditions. Please note, all application and space rental fees by the ATS are non-refundable.
ATS 2026 Meeting Space Application Terms & Conditions

• All space is based on availability of the hotels and assigned on a first-come, first-served basis.
• Space is limited at the Hyatt Regency Orlando HQ Hotel.

Application Fees/Deadline Dates for Hyatt Regency Orlando and Non-HQ Conference Hotels
Application Fees are based on the date received as follows:

• Single Day Reservations:
  • Early-bird Rate: On or before March 3, 2026 ($250)
  • Discount Rate: March 4 - April 30, 2026 ($350)
  • Onsite/Late Rate: On or after May 1, 2026 ($650)
• Multi-Day Reservations:
  • Early-bird Rate: On or before March 3, 2026 ($550)
  • Discount Rate: March 4 - April 30, 2026 ($700)
  • Onsite/Late Rate: On or after May 1, 2026 ($1,000)

• In addition to the application fee, a rental fee will be due to ATS for all approved meeting space requests/reservations.
• Space is limited and reservations are based on availability and room size. Rental fees are as noted below.
  • Available Days: Thursday, May 14 - Tuesday, May 19
  • Rates: 900 sq. ft. or less $1,500; 901-2,499 sq. ft. $2,500; 2,500 sq. ft. or more $3,500
    *fees are per room, per day

• Friday, May 15: Before 8:00 a.m. or after 4:00 p.m.
• Saturday, May 16: Before 8:00 a.m., between 5:30 p.m. and 7:30 p.m., or after 10 p.m.
• Sunday, May 17: Before 7:00 a.m. or after 9:30 p.m.
• Monday, May 18: Before 7:00 a.m. or after 9:30 p.m.
• Tuesday, May 19: Before 7:00 a.m., between 4:00 p.m. and 6:30 p.m., or after 9:30 p.m.
• Wednesday, May 20: Before 7:00 a.m. and after 3:30 p.m.  

• The application fee is required to submit a request and is separate from any room rental fees or required food and beverage minimums.
•  All requests must be approved by the ATS in order to secure meeting space at one of the ATS 2026 conference hotels. If the request is approved, an approval letter will be issued by ATS.
• All fees related to the space reservation and event are billed directly to the host company by the hotel or related service providers at the hotel.

• Once approved, the applicant then provides the approval letter to the hotel of choice to secure space directly with the hotel property.
• The applying company is required to work directly with the hotel property to secure their space, pay required rental fees, etc. once the approval letter is issued.

• Once approved, the applicant will be provided with the approval letter and hotel contact information to secure any additional services needed once the space reservation and payment are complete.
• Reservations must be paid in full within three (3) business days of the notification.