Know Before You Go

Lumina Foundation welcomes you to the 2024 State Policy Retreat in Baltimore, Maryland! To help you prepare, we’ve put together a Know Before You Go Reference Guide so you’re ready for a successful event.  For even more details, the website is where you’ll find everything SPR including Sessions, Workshops, Events and so much more! 

 

Official Hotel and Conference Venue

Baltimore Marriott Waterfront
700 Aliceanna St, Baltimore, MD 21202
Phone: (410) 385-3000
Baltimore Marriott Waterfront is located in the city's lively Harbor East district, near the National Aquarium. It features an excellent on-site restaurant, expansive event venues, and newly renovated accommodations.

Registration and Check-In

Check-in: 4:00 PM
Check-out: 12:00 PM

Lumina Foundation will cover hotel stays for attendees from February 5-7, 2024. Any room nights falling outside of this booking window will be the responsibility of the attendee.

Note: Thank you to those who have communicated additional needs. If you require additional room nights and have not done so, please email us at convenings@luminafondation.org

Should you have any issues checking in, a representative will be available in the lobby to assist you on February 4 from 12PM-2PM and 4PM-6PM.

 

Getting Here 

Airport: Baltimore/Washington International Thurgood Marshall Airport, 12.0 Miles
Train: Penn Station AMTRAK MARC
Metro/Subway: Baltimore Metro Subway 
*Remember to keep your travel receipts.

 

Parking

Self-parking is available and includes in/out privileges . Parking garage does not accommodate oversized vehicles-height clearance 6 feet 8 inches. Parking charges will be covered by Lumina Foundation. If you are not staying on property see the registration desk for parking validation.

 

Time Zone

Baltimore, MD is located in the Eastern Time Zone.

Weather

The forecast for The forecast for Baltimore next week looks sunny and warm, making it perfect for outdoor activities. Starting Monday, temperatures will range from the low 80s to upper 80s, with sunny skies expected through most of the week. By Wednesday and Thursday, highs will reach around 87°F, with clear skies continuing. Expect comfortable evenings, with lows in the mid-60s. It’s a great forecast for enjoying all the events planned during the State Policy Retreat!?

 

                 
  Wednesday 9/11    
  82°/63°       A few clouds from time to time. High 82F. Winds NNW at 5 to 10 mph. |  Clear skies. Low 63F. Winds light and variable.


Thursday 9/12        
82°/64° Sunny. High 82F. Winds NNE at 5 to 10 mph. | A mostly clear sky. Low 64F. Winds light and variable.


Friday 9/13        
82°/62° Partly cloudy. High 82F. Winds NE at 5 to 10 mph. | A few clouds. Low 62F. Winds ENE at 5 to 10 mph.
      

What to Pack

Come comfortable!  Attire for the State Policy Retreat is business casual. We recommend you dress in layers as temperatures in meeting rooms can vary. The dine around takes place off property in the evening when the weather cools down, so be sure to bring appropriate clothing options such as a shawl or light sweater. The Opening Night Celebration at Power Plant Live! is casual and outside, jeans are allowed. 

 

Event Schedule 

See the Agenda at a Glance and get an overview of all the sessions and events.

 

Dinner on your Own

After a day of insightful sessions and networking, take the evening to discover Baltimore’s diverse and vibrant culinary offerings at your own pace. Enjoy this opportunity to explore the city’s dining scene, connect with colleagues in a more casual setting, or simply take a moment to unwind. The evening is yours to savor all that Baltimore has to offer. Lumina will reimburse you for dinner.  Please see the Reimbursement Guidelines for additional information. Remember to save your receipts (both your itemized and your credit card receipt.)  A photo is even better! 

 

Badges & Registration

You will receive an email on Tuesday, 9/10/24, containing a barcode for quick and easy self-scan badge printing. Simply scan the barcode from your phone at the registration area—no need to print hard copies! Badges will be printed on-demand using self-check scanning technology. Plus, this year’s badges are eco-friendly, made from recycled PET plastics!

Self Check-in: Save time and use the self check-in registration kiosks available in the registration area.   All you need is your email address.

On-site Registration: The registration desk is located at the Marriott Waterfront on Level Four,  directly across from the escalators. Registration Hours:
Wednesday: 1:00 PM  –  5:30 PM 
Thursday: 8:00 AM -5:00 PM 
Friday: 8:00 - 1:00 PM

State Policy Retreat Badges:  Your name badge is required for admission to all events.  

 

Conference Reimbursement

Ten business days after the last day of the convening, you will receive an email that includes a link to Concur Reimbursements, an online platform that allows participants to submit their reimbursement request and associated receipts electronically. To ensure a smooth and easy process Lumina recommends the following:

For questions regarding what is covered for the conference check the Reimbursement Guidelines tab on the website.

• Don’t just save your receipts, take a picture. This prevents you from having to search for them later and makes Concur attachment a breeze.
• Remember, receipts are individual to the attendee.
• If you booked an airline ticket to a destination outside of your home airport, remember to save a screenshot of the cost of the flight to your original home destination for reimbursement. Lumina will cover up to the cost of the ticket of the origin airport.
• Reimbursement will only be applicable to meals not included in the conference agenda.

If you have any further questions or if there's anything else we can assist you with in preparation for the conference, feel free to contact our conference organizers at convenings@luminafoundation.org.

We look forward to seeing you in Baltimore!
 

 

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