Exhibitor FAQs

EXHIBITOR SPECIFIC FAQs

If you are attending AMEC as an Exhibitor, Advertiser, or Sponsor, please carefully review the Guide. Most of your questions can be answered in this document.

How can I still participate in AMEC 2024?
Professional and Premed Booths for AMEC are sold out, however, we still have multiple sponsorship opportunities available that will allow you to have a prime space at AMEC 2024. Please view our updated Sponsorship Prospectus for these opportunities.

What is the Exhibitor Cancellation Policy?

All requests for cancellation must be made in writing to SNMA by February 16th, 2024, and shall become effective upon receipt by SNMA.
If written notice of cancellation is received by SNMA on or before February 16th, 2024, SNMA will retain or shall be owed a cancellation fee of $200.
If written notice of the cancellation is received after February 16, 2024, SNMA will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee.

Where is the Exhibitor Guide for the event?
You can find the Advertiser and Exhibitor Guide here.

Can I download all of the Policies, Terms, and Conditions?
We have combined all of the AMEC Policies, Terms, and Conditions and you can download them here.

What is the Exhibitor Schedule for AMEC?
Please view the full breakdown of dates/times for the Professional Exhibit Hall schedule.
Please view the full breakdown of dates/times for the Premedical Recruitment Fair here.

How many attendees are attending AMEC?
Over 2500 attendees are projected to attend this year, AMEC 2024 offers student attendees and exhibitors to engage and network in the Professional Exhibit Hall and Premed Recruitment Fair.

Combo Booth Purchase
The Premedical Fair and the Professional Exhibit Hall are separate components of the Annual Medical Education Conference, with a different schedule and requiring separate registration and fees. Many organizations offer programming that can serve both the Premedical Fair and Professional Exhibits. The combination purchase is solely an accounting transaction that organizations can make one purchase of 2 different booths. The Premed and Professional booths will be in the same exhibit hall at Morial Convention Center however separated by pipe and drape and will operate differently.

Shipping Materials & Booth Enhancements
Every year, SNMA chooses a convention services Contractor, referred to as the Official Decorator. The designated Official Decorator meets local property and jurisdictional requirements and is given total charge of exhibit area production for both the Professional Exhibits and the Premedical Recruitment Fair. SNMA has contracted with Fern Exposition Services. Fern will setup the booths and display tables and will be responsible for assisting the exhibiting companies and organizations with their shipping and other services. SNMA only provides the furnishing of a 6’ skirted table, two chairs, and an overhead sign to identify the exhibitor.

Other services such as on-site handling, rental of additional furnishings, audiovisual equipment and/or other display items must be procured through the Fern.
**Contact information and the exhibitor service kit will be provided to all registered exhibitors in January 2024.

What if I need to make changes to my exhibitor registration?
You can make changes to your registration by logging into the exhibitor service center and editing your registration.

What is my registration Booth Sign? Can I change it?
The registration booth sign is the sign that will be used onsite to label your exhibit space.
You may update your booth sign name up thru January 18, 2024, by logging into the exhibitor service center. After this date, changes will NOT be reflected in your onsite booth sign.

How do I make a payment?
You can make a payment by logging into the exhibitor service center.

How to register and pay for additional staff to your booth(s):
Each exhibit booth includes two (2) complimentary exhibit staff. There is a maximum of six (6) staff per booth. An additional four (4) staff per booth may be registered at $250/each.

To add staff to your booth:

Log into the exhibitor service center using the username and password in your confirmation email.
Click the “Register New Booth Staff” button.
You can see the included and additional booth allotments here, click start.
Add your booth attendee information.
Click continue to select your options and select any additional tickets for this registrant.
Click on “Register Additional” if you have more attendees to add or “Continue” if you're finished.
Once you have added all of the booth attendees you would like, continue to the payment portion and complete.

All exhibitor attendee changes must be completed in the online registration portal by March 18, 2024.
*All attendee changes after this date will need to be made onsite at AMEC and are subject to availability.

How can I change my booth attendees?

Log into the exhibitor service center using the Login and Password that were included in your confirmation email.
View your Registration Roster.
1. Person Icon = Edit Registration – update registrant information, misspellings or add banquet or lunch tickets.
2. Arrow Icon = Attendee Substitution – Change registrant to a different person.
3. Invoice Icon – View and export your invoice.

Please note booth attendees are finalized on March 18, 2024.

When does Exhibitor Registration end?
You must register via the online registration portal by February 26, 2024, or before booths are sold out.
To be listed in the conference program book, registration must be received by January 18, 2024.

What are the costs to exhibit?
View all ticket pricing here.

What hotels are available for the conference?
The conference will be held in New Orleans at the convention center. View the most up-to-date travel information and hotel information.

Who do I send my advertisement to and when is it due?
You must email your artwork and send it to amecadvertising@snma.org by January 18, 2024.
Review the Advertising Specs here.

Don't see your question here? Email us at conferences@snma.org.