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Exhibitor and Sponsor Registration Opens
OCTOBER 26

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Exhibiting Information and Registration

Advancing Connections 2027
AAPPR Annual Conference

March 23–25, 2027
Kentucky International Convention Center
Louisville, Kentucky

Exhibitor Registration

Registration Opens October 26, 2026, at 12:00 p.m. ET.

Select Your Space

Booth Rates and Details

Booth Size/Type Cost Representative Registrations
10’ x 10’ Inline Booth $3,250 2 included in booth fee
2 additional may be purchased
4 maximum
10’ x 10’ Premium Corner Booth $3,800 2 included in booth fee
2 additional may be purchased
4 maximum
10’ x 20’ Double Booth $7,000 4 included in booth fee
4 additional may be purchased
8 maximum
20’ x 20’ Island $14,100
Plus a minimum of $10,000 in sponsorship 		8 included in booth fee
8 additional may be purchased
16 maximum
Extend Your Experience

Valuable Booth Add-ons

  • $200 – Lead retrieval service (see details below)
  • $3,750 – Hosted Leaders 1:1 appointment table (click here for details)
Booth Package

What’s Included with Each Booth Space?

  • Representative registrations outlined in the pricing chart above with the ability to purchase additional registrations up to the specified maximum.
  • Listing in Exhibitor Directory which will be featured on the event website and in the mobile app
  • Pre-show registration list including name, title, organization and mailing address (distributed on February 23, 2027)* 
  • Standard 8’ high pipe and drape back wall with 3’ high draped side walls
  • One 6’ x 30” draped table and two side chairs per 10’ x 10’ space
  • A one-line sign booth ID sign
* email addresses are only included for those at the sponsorship level
Note: The exhibit hall has no carpet in the booths. The aisles will be lined with blue carpret. Exhibitors should order flooring through the Exhibitor Service Kit or bring flooring to the show.
Register Your Team

Exhibitor Representatives Registration

Rates for additional representatives (in addition to those included in your booth package, see Booth Options chart above):

  • $795 - on or before February 22, 2027
  • $995 - onsite rate

After your booth registration has been confirmed, you will register your booth representatives in the Exhibitor Service Center .

Exhibitor registrations include admittance to all educational sessions, the Tuesday evening reception, and the Wednesday evening party. They also include all provided meals and refreshments. Any additional people who plan to be at your company’s booth must be included in your representative limit. This includes photographers, caricature artists, etc.

Companies that provide products and services to the physician and provider recruitment industry must purchase an exhibit booth to participate in the AAPPR Conference. Employees of vendor companies must be registered as exhibitor representatives; they are not eligible to register as conference attendees. Any person, firm or organization that hasn’t purchased an exhibit booth will not be permitted to display or demonstrate any products, processes, services or solicit orders.

No refunds will be provided for representative registrations, but the registration may be transferred to a different person. Substitutions for single days, half days or less time will not be allowed.

Capture and Manage Leads

Lead Retrieval System

AAPPR is offering a lead retrieval system for the conference. The fee is $200 per company and includes an unlimited number of profiles for booth personnel. The system offers you the ability to:

  • Use an app on your mobile device to scan QR codes on attendee badges (or from their profile on their mobile app) and capture their information
  • Pre-program custom fields to be populated by your booth personnel
  • Easily sort, qualify, export, download and share lead information
Exhibit Hall Recognition

Booth Awards Program

For the second year, we will be having our Exhibitor Booth Award Program at this year’s annual conference, designed to spotlight creativity, engagement, and excellence on our show floor!

2027 Booth Award Categories

Best in Show - Inline Booth

200 square feet or less

Celebrating outstanding creativity, branding, and attendee engagement in a compact booth space. Judged for maximum impact and design excellence with limited square footage.

Best in Show - Island Booth

400 square feet or more

Honoring exceptional use of large exhibit space, from bold layouts to memorable interactive experiences. Recognizes booths that truly stand out in high-traffic, multi-sided locations.

Best Swag Giveaways

Awarded for the most memorable, creative, and useful attendee giveaways. This category highlights exhibitors whose swag leaves a lasting impression with conference participants.

Most Engaging Booth Staff

Acknowledging booth teams who go above and beyond to interact with attendees—offering expert knowledge, enthusiasm, and friendly service throughout the event.

Winners in each category will be selected by a volunteer committee of AAPPR members and announced over the PA in the exhibit hall. Our team will then lead a celebration walk to each winning booth, presenting the award onsite—so you can display your accomplishment for the remainder of the conference!

A professional photographer will capture a team photo of each winner at their booth with the award. Plus, AAPPR will provide special recognition for each category winner across our social media channels.

AAPPR Contact

Have questions? Reach out to:

Amanda Waller
Regional Events and Exhibits Manager
awaller@aappr.org