Exhibitor Resources

The Exhibitor Social Media Kit provides ready-to-use graphics, templates, and sample captions to help you promote your booth at Advancing Connections 2027.

Use the assets to share your participation, tag @AAPPRorg, and join the conversation using #AAPPR and #AdvancingConnections.

AAPPR has room blocks available at the Louisville Marriott Downtown and Omni Louisville Hotel.

To protect the official room blocks, reservation links are available through the Exhibitor Checklist and are not posted publicly. Please use only the official booking links provided by AAPPR.

Louisville Marriott Downtown
Omni Louisville Hotel

The Freeman Exhibitor Service Kit includes ordering information, shipping labels, material-handling instructions, and move-in and move-out details. Refer to the kit for current dock access, service hours, and exhibit-hall requirements.

Submit your Certificate of Insurance by February 12, 2027. The certificate must name the required additional insureds and meet the minimum coverage levels stated in the Exhibitor Rules and Regulations.

Exhibitors may provide a certificate from their own insurance provider or purchase event coverage through Rainprotection Insurance for $99.

If your organization is using a third-party contractor to install, dismantle, or service your booth, submit an Exhibitor-Appointed Contractor request by February 5, 2027.

Submit island booth layouts for approval by February 5, 2027 to awaller@aappr.org.

Exhibitors are encouraged to ship through Freeman using the instructions and labels provided in the Exhibitor Service Kit. Freeman services include advance receiving, storage, delivery to the booth, and outbound assistance.

Follow the Freeman Service Kit instructions before shipping directly to the Kentucky International Convention Center. Packages delivered to the venue may be weighed upon arrival, and handling fees may apply.

Order electricity and other convention center utilities through the KICC exhibitor-services website. Order booth cleaning through the Freeman Exhibitor Service Kit.

Order audio-visual services through the Encore ordering portal. Rigging information is available through the Freeman Exhibitor Service Kit.

Submit required rigging drawings at least 30 days before load-in.

AAPPR provides complimentary Wi-Fi suitable for general email and mobile-app usage. Exhibitors requiring upgraded bandwidth or a dedicated connection should order service through KICC.

Additional booth representatives may be registered for $795 on or before February 11, 2027. The onsite registration rate is $995.

After your booth registration has been confirmed, register your booth representatives through the Exhibitor Service Center.

Exhibitor registrations include educational sessions, the Tuesday evening reception, the Wednesday evening networking party, and provided meals and refreshments. Anyone working in your booth, including photographers, entertainers, or other service providers, must be included within your representative limit.

Food and beverage must be ordered through Levy at the Kentucky International Convention Center. Alcohol requires prior AAPPR approval. Small, pre-packaged candy is exempt.

Levy contact:
Montgomery Egart
megart@levyrestaurants.com

Opt in through the Exhibitor Checklist by February 25, 2027, and donate one prize with a maximum value of $100. Prizes will be awarded on Thursday, March 25, 2027, at 1:00 p.m. A company representative must be present to award the prize.

The exhibit hall will be secured during non-show hours. However, neither AAPPR nor the venue is responsible for lost, stolen, or damaged items. Take laptops, tablets, phones, gift cards, and other valuables with you each evening, and secure personal belongings whenever your booth is unattended.