Exhibitor Registration Information

Penn-Del AER strives to provide the highest quality conferences, educational opportunities, and exhibitor opportunities with each passing year. We are pleased to offer the ability to exhibit in person at the 2024 conference this April. Our conference theme is “Shared Stories: Magnifying Our Impact”.

Registration for Thursday, April 25th Exhibitor Day will be on a first come first served basis. A table, lunch, and full-page ad will be $350. Please check out our March 1 deadline. If you are not paid in full by April 19, the week before the conference, you will not be permitted to be in person at your booth during the exhibitor day. No exceptions will be made.

Each exhibiting company will be given a 5-minute time slot to speak about their company or products via Facebook Live on the Penn-Del AER Facebook page. The interview will also be displayed on the Penn-Del AER website.

We are excited to be able to provide you with the opportunity to exhibit at our conference. The past year has brought about many changes and Penn-Del AER strives to be a frontrunner to provide the highest quality opportunities to serve our professionals.

Exhibitors may opt to participate in the conference in one or more of the following ways:

· Attend as an exhibitor with table space to display/sell your products

· Advertise in the conference program

· Donate a product or products for our silent auction

· Provide information for a literature display in the event that you are unable to attend

· Sponsor a conference event

Due to limited exhibitor space and increased interest over the past few years, we encourage you to register as soon as it officially opens. Payment must be made electronically through the eShow platform. Registration will not be complete until payment is submitted.

Submit your exhibitor / advertiser contract through a web-based platform using the link below.

You will need to provide the following information:

Company information: This includes the company name, address, phone number, and website entered exactly as you would like this information to appear in the conference program.

Primary company contact person: This is the name, phone number, and email address of the person Penn-Del AER should contact if we have questions about your contract, payment, ads, etc.

Choice of exhibitor package: Choose from the packages detailed below.

Additional conference options: This section includes additional options such as extra lunch and banquet tickets or requests for extra tables in the Exhibitor Hall as detailed below.

Contact information for each person attending the conference: This includes the name, email address, and phone number of each person who will represent your company at the conference. You may choose whether this information will be included in the conference program. For conference management purposes, you must indicate if your representative(s) plans to attend one or more conference sessions.

Meal choice for each person attending the banquet: This year, banquet attendees may choose from Marinated London Broil with Peppercorn Glaze, Chicken Marsala, and Vegetable Napoléon En Croute.

Ad to be included in the conference program: If you plan to provide an ad for the conference program, the full-page ad will be 7 1/2" x 9 5/16". Please include alternative text for your ad.

Total amount of payment to be submitted: Keep track of the total amount due based on your selections and enter this amount into the form where indicated.

Registration will be through the eShow Platform. All payment will be made electronically through the eShow Platform. Registration will not be complete until payment is submitted.

When completing the online contract, select from the following options:

Exhibitor Packages

· Exhibitor Full Page Ad Package: Includes table in exhibit hall, full-page ad, one lunch ticket, and 5-minute Facebook Live spotlight ($350.00)

· Full Page Ad: no table ($200.00)

· Literature Display: no ad and no table ($50.00)

· Gold Level Package***SOLD OUT***: ($650): Two 8’ tables in Exhibit Hall, full-page ad (7 1/2" x 9 5/16"), two lunch tickets, 5-minute Facebook Live Spotlight, PLUS a prominently displayed poster with your company logo, announcement of your participation as a sponsor in our general session with your logo on the big screen, a dedicated 5-minute time slot for you to promote your business or services to our conference attendees. Space is limited for this option.

· Silver Level Package: ($500): Two 8’ tables in Exhibit Hall, full-page ad (7 1/2" x 9 5/16"), two lunch tickets, 5-minute Facebook Live Spotlight, PLUS a prominently displayed poster with your company logo, and an announcement of your participation as a sponsor in our general session with your logo on the big screen

Additional Conference Options

· Silent auction donation

· Sponsor a conference event

· Additional lunch tickets may be purchased for $24.00 per person. Only one lunch ticket is included in the Exhibitor Packages.

· Awards banquet tickets may be purchased for $35.00 per person.

· Each exhibitor who selects a Full Page Ad Package is assigned an eight-foot table with a tablecloth and skirt. Additional tables are available for $50.00 per table.

· Wednesday Conference Sessions (no additional cost)

· Friday Conference Sessions (no additional cost)

· Special requests for those with exhibitor tables such as electricity at exhibitor table and additional exhibitor tables

All advertisements must be in PDF or jpeg file format and must be in the same size as the ad that you are requesting. We will not accept any ads that are not ready to be put directly into the program.

The ads will be included in the digital conference program. Please either:

1) Include the alternative text (alt text) description of your ad in the properties of the ad image or

2) Send the description of your ad in a separate Microsoft Word or text file so that we can insert the alt text into the image.

Alt text descriptions should be concise, include the company name, and describe essential content in the ad image. The alt text should not include company contact information since this is provided elsewhere in the program. We recommend that alt text be no longer than 255 characters including space characters, less if possible. The alt text provided will also appear in braille copies of the program.

Please note full page ads will be 7 ½” x 9 5/16”.

Send electronic copy of ad to: PDAERvendors@gmail.com

The Exhibitor Hall is open on Thursday, April 25, 2024. Attendees may visit throughout the day, but a session after lunch is reserved exclusively for exhibitor hall visitation.

All exhibitors are assigned an eight-foot table with a tablecloth and skirt.

Set-up times, shipping information, and other pertinent details relating to the exhibitor hall will be provided prior to the conference.

Click Here to Register to Exhibit